Good evening, Madam Mayor, Councillors, administrative staff and to those viewers here in Council Chambers and at home.<\/p>\n
I\u2019m going to demonstrate, with graphics, the connection between how a corporation is structured and how its meetings\u2019 procedures work. And how those connections determine whether it will operate efficiently and effectively, or whether it will operate with confusion, misinformation, or conflict among its membership \u2013 which is the citizens of Wilmot. I suggest to you that the citizens of Wilmot have expressed strong concerns about how a previous Council communicated with its shareholders, and without changes those concerns will probably continue. I have some suggested changes.<\/p>\n
This proposed By-law is presented under the name of our Clerk, Jeff Bunn. Jeff has done a great job of identifying the organizational categories and observable, measurable behaviours that are desired in this corporation\u2019s operational procedures. It appears that sections 7 and after are an efficient summary of Robert\u2019s Rules of Order \u2013 and that document has proven to be a manual for success.<\/p>\n
I\u2019m going to identify, though, items which are contradictory or in conflict with one another. One item which requires an action is contradicted in another clause, and this happens several times. I have summarized these conflicting clauses in my accompanying handout which you all have received and hopefully reviewed. These contradictions create confusion and must be amended I believe to have a successful By-law.<\/p>\n
I\u2019m going to identify role responsibilities which I conclude are dysfunctional for an efficient and effectively operating corporation. I\u2019m especially incensed about a clause which permits one office holder from removing another official from their duties and placing themselves into that role. As I stated in my handout, \u201cIn Wilmot we do not allow folks to anoint themselves King, and we do not permit the CAO\u2019s Office to appoint themselves Clerk.\u201d It\u2019s wrong! That sentence must be eliminated.<\/p>\n
I postulate that assigning powers and authorities into one role has proven over many years, here in Wilmot, to result in communication problems. The flow of information and directives through one role has created a structural filter, censor, or blockage.<\/p>\n
There has been a gradual culture change in this corporation such that the duties and powers as mandated in the Ontario Municipal Act have been turned upside down and the administrators have come to be perceived as the leaders, the policy makers, the direction setters and the arbitrators of \u201cwhat\u2019s best for the Township\u201d. The OMA says the opposite.<\/p>\n
The CEO and the Executive Board of Directors (the Mayor and Councillors) are the leaders and policy setters. They reflect the will of the people who elected them. They provide the direction. They set policy. They are responsible for monitoring the outcomes of actions they direct the administration staff to implement.<\/p>\n
The hired administration staff contains expertise in specific skills areas such that they are capable of doing what the Council directs them to do. Administration will provide, from time-to-time, suggestions to Council regarding how to perform their tasks efficiently and effectively for the shareholders, tax payers.<\/p>\n
In my handout, I have summarized specific problematic clauses and made suggested wording improvements that will eliminate contradictions and remove inefficient communication flow blockages. It\u2019s a guide to making communication simpler, clearer and in compliance with the directives in the OMA.<\/p>\n
I\u2019m hopeful, that Council will take the opportunity tonight, at this meeting, to consider these improvements and put them and others of your own into action by making line-by-line amendments to this proposal. I\u2019m hopeful that Council will then serve Notice of Motion that the amended motion be brought back to the next meeting of Council<\/strong> \u2013 two weeks from tonight<\/strong>\u2013 September 9th<\/sup> <\/strong>– for further consideration and then pass it as a By-law at that time. Clerk Jeff will guide you through the process, if anyone needs confirmation of procedure, for passing the procedure By-law on September 9th.<\/p>\n You have received and reviewed your copies of my proposed amendments, so no more about that.\u00a0 What I\u2019d like to do is provide a series of slides that represent how corporations may be structured, how I believe Wilmot is presently structured, and how the Ontario Municipal Act describes that it should be structured. Along the way I will identify where communication filters, censors and blockages have evolved, and suggestions how they can be remediated. Thus, I bring Wilmot\u2019s corporate structure and meetings\u2019 procedures together.<\/p>\n Slide 1 please.<\/p>\n","protected":false},"excerpt":{"rendered":" Good evening, Madam Mayor, Councillors, administrative staff and to those viewers here in Council Chambers and at home. I\u2019m going to demonstrate, with graphics, the connection between how a corporation is structured and how its meetings\u2019 procedures work. And how those connections determine whether it will operate efficiently and effectively, […]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":6046,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-6063","page","type-page","status-publish","hentry"],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/thisiswilmot.ca\/index.php?rest_route=\/wp\/v2\/pages\/6063","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/thisiswilmot.ca\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/thisiswilmot.ca\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/thisiswilmot.ca\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/thisiswilmot.ca\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=6063"}],"version-history":[{"count":1,"href":"https:\/\/thisiswilmot.ca\/index.php?rest_route=\/wp\/v2\/pages\/6063\/revisions"}],"predecessor-version":[{"id":6064,"href":"https:\/\/thisiswilmot.ca\/index.php?rest_route=\/wp\/v2\/pages\/6063\/revisions\/6064"}],"up":[{"embeddable":true,"href":"https:\/\/thisiswilmot.ca\/index.php?rest_route=\/wp\/v2\/pages\/6046"}],"wp:attachment":[{"href":"https:\/\/thisiswilmot.ca\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=6063"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}